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Groups in the Assessment Tool perform two important functions:
When first created, a Group is like an empty container, i.e. you can create a Group with no Learners and no Educators assigned to it.
Once a Group is created, you can then add Learners and Educators to the Group. A Group may contain any number of Learners, and Learners and Educators can be added or removed at any stage.
There are two types of Group in the Assessment Tool:
Organisation Groups are created and managed by the Administrator of your Organisation, and control which Learners can be seen within the Assessment Tool by which Educator. Organisation Groups can have multiple Learners and Educators assigned to them, but can also have one or more Group Owners - A specific Educator who is able to assign other Educators to that Group.
For example: Acme Training has 1,000 Learners and employs 20 Educators. Each Educator is responsible for approximately 50 Learners, so the Organisation Administrator has created 20 Groups, and assigned only the Learners that that Educator needs to see to the particular Group.
Educator Groups are created when an Educator chooses to create a new Group or when they are created for an Educator by the Organisation Administrator, and are specific to the individual Educator. As such, they only have one owner, though they can be assigned to another Educator, if, for example, the original creator of the Group leaves the organisation. Educator Groups are most useful for organising sub-groups of Learners within the total Group of Learners that are assigned to an Educator by an Organisation Group.
For example: Raewyn has overall responsibility for three classes at Acme Training, but runs some tutorials that include members from more than one class. Although each class has been organised into a separate Organisation Group, Raewyn has also created Educator Groups with only her tutorial Learners in them, so that she can easily assign an Assessment to just that tutorial Group.
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